| 1 |
The
log book can be used for a duty, role or for an incident. |
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| 2 |
If
for a duty, the book can be a record for one individual, lasting
for days or weeks, depending on the amount of information received
and action taken. It will be a personal record, similar to a police
officer’s pocket note book. |
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| 3 |
If for
a role, the book will be a record of several, even many, individuals
who might carry out the role over a period of time. |
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| 4 |
If
for an incident, the book will be a record for an incident manager
during the period of an incident. Several managers might use the
same log book during the incident, particularly if the incident
lasts over a period
of time. |
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| 5 |
Duty
Directors of SHA /PCT or trusts should use the log book as a record
of their period of duty, handing the log book over to the next Duty
Director when their period of duty finishes. |
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| 6 |
Ambulance
service duty managers and duty managers from other emergency services
would find the log book helpful as a record for the oncoming duty
manager of what had been received and done during the previous duty
time. |
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| 7 |
An
Incident Control Team from an organisation should ensure that each
incident team member has their own log book. |
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| 8 |
In
organisation's like hospital trusts, action card holders would fill
in their individual log books during an incident. All log books
used during an incident would, together, form the organisational
record of the incident. |
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| 9 |
The entry number (sequentially
from 1 – n) can be used to mark any other document which relates
to that entry, emails, phone messages or other documents. This enables
a subsequent analysis to be accurately carried out. |
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| 10 |
If one book used for
a role or incident is used up, the sequel book should start with
the n+1 entry number. |
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| 11 |
All
entries should be initialed to ensure an accurate and complete
record. The book can be filled in by a “logger” or
administrative assistant, but the role holder or incident manager
must initial each entry to signify that it accurately reflects
the information received and action taken. If it is a duty book,
an individual would obviously make and initial their entries. |
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| 12 |
The
log book will form part of the organisation’s record of
an individual’s duties or role holders/incident manager’s
record. It should be securely held for a minimum
of 7 years after the end of the incident or after the book is
filled. The unique number of the log book will enable any specific
log book to be filed and retrieved for information about
an individual’s,
role holder’s, incident manager’s or organisational
actions during the period in question. |
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